Our staff and my team are distributed across 7 sites so I think of us as being remote workers rather than co-located. Yet our tools are very much configured for co-location. As with most of the world, email is our primary tool yet it’s very poor for communication on projects, or working with multiple people as unless you CC everyone it’s impossible to stay in the loop.
In order to address the shortcomings of email there are hundreds of tools, often badged as “productivity” tools to carry on where email stops being helpful. At our service i’ve been introducing several tools that allow for groups to post messages, review other messages and make informed decisions by being in the loop with ALL key people. I have been receiving less out of context email, picked up mistakes or potential issues much earlier and after holiday and paternity leave I’m able to jump straight back in to the mix.
We all know email is only one tool in our toolkit, is it time you explored additional ways and means for yourself and longer term to foster a better working culture?